Setting Up G Suite, Google Apps for Business

Setting Up G Suite, Google Apps for Business


Hi and welcome to this video tutorial on
setting up Google Apps for Business. Now we’re going to be using a wordpress
website that’s running on an apache server with cPanel. WordPress is
probably one of the best content management systems and most widely used. Today cPanel runs on Apache servers and is your web configuration tool.
Now there’s other options for setting up Google Apps for Business, and you don’t have to have a WordPress website and you don’t have to be running cPanel. Right now let’s get started by going to Google and
looking for Google Apps, and right here at the top is Google Apps for work and
that’s what we’re looking for. Now we’re at the Google Apps for work
getting started page and we’ll just click get started. Now in this page it
asks you for your information and your business information. Today we’re going
to be setting up a client’s website of mine or his email for work. So first off
I’m just going to use my information and then we can add more email addresses
later on. So I’m going to enter my first name and the last name and then we’re
going to enter [email protected] Because ledgertree.com is what we’ll
be setting up email for business name. We’re just going to say ledgertree now this doesn’t have to be an actual legal business or organization if
you’re setting this up and you want to use your own domain for personal use you
can just create a create a name in the business. The number of employees we’re going to go ahead and just use one for right now you can choose one of the other options here but you can also change that later on so right now we’re
just going to say one employee, select your region which we’re going to leave
as United States. Then we’re going to enter the phone
number and I’m going to add my phone number now and click Next. Now this is
going to ask us if we’re going to use our own domain or if we’re going to buy
a new domain, and on this tutorial we’re going to use our own domain. So I’ll
click use a domain name up already purchased and it’s going to ask me to
enter it here. I’m going to enter ledgertree.com and click next.
On this page it’s going to have us set up our first email address. For this
account we’re going to put in Josh and it already gives you at your domain
right here so there’s no reason to put in @ledgertree.com. In this spot we’re
going to create a password and it will give me an indication whether it’s weak
or strong and so I’ve chosen a strong password and then we’re going to
retype it here if you type a invalid password here it’ll tell you alternate
email address. I’m going to enter my email address here my gmail account and
then right here it’s going to make sure that we’re human so we’re going to enter
in the CAPTCHA and then it asks us would we like to receive emails regarding
updates. I’m going to say no. So this is the agreement here which is required so
we’re going to click it and agree. Sign up so now it’s setting up our
account which will take just a few minutes and then it will take us to the
admin console page now it’s created our account and we’re at the admin console
here it will give us two options this option on the Left tells us if we need
help we can get help with a Google advisor this option on the right says
set it up on your own today we’re going to set it up
on our own but if you need help you can definitely click on continue’ and the
Google advisors will help you set it up today we’re going to use this one so
click continue and now we’re at the full admin console and you should receive an
email like we did here from Google Apps and says set up your Google Apps service
and it says schedule an appointment online if you need help here’s the phone
number and gives you the information about Google support so we don’t need
that so we’re going to close that so we’re here on the admin console so we’re
going to click start setup it says verify your domain to activate Google
Apps need help with this setup you can click this link and they will help you
we’re going to click verify domain and get started so there’s a couple options
here the first one is to add a meta tag value to your website which is usually
the front page of your website or you can choose a different method here which
is add the HTML verification file and you can download it here and upload it
that requires an FTP program a little bit more advanced than what we’re going
to do today so we’re going to add a meta tag and if you click on it it will
automatically highlight it so you can copy it so we’re going to right click
and copy and then you need to be logged into your WordPress dashboard so go to
your WordPress dashboard go to appearance and then go to editor this is to edit the look of your
WordPress website so over here to the right we have the different files that
are associated with our website and we’re looking for the header file which
is a hetero file so we’re going to click on that you may have different head tags
here but mainly we’re looking for this head tag right to the right of it we’re
going to put our cursor hit the return key and then paste in that code that we
got that we copied from the Google Apps page we’re going to say update file so
now our website has the Google site verification code in the head tag so
that it can verify our domain so we’re going to go back to the admin console
and click I have added the code and click verify may take a few seconds to
verify your code but once this is done your website’s verified and you can
continue the setup okay so now it takes us back to the admin console we’re going
to set up our MX records in cPanel login to your cPanel home page which should
look similar to this in the fine box here just need to type in MX and click
on MX entry if you don’t want to do it that way
MX entry is right here under the mail MX entry so here this says tells us our
domain email routing currently we’re the email routing is local so we’re loading
the local mail exchanger we want to use a remote mail exchanger so we’re going
to click change so now it’s setup to use a remote mail exchanger
and we just need to tell it what that remote mail exchanger is so down here at
the bottom where it says MX records you should already have a preset MX record
with the priority of zero and we’re just going to delete that record and it’s
going to say are you sure and we’re going to say delete and so now we have
no MX records for ledger tree comm in this section here we’re going to add the
MX records for Google mail servers we’re going to go to google.com and we’re
going to do a search for Google MX records and configuring your MX records
is right here so this tells us you know how to manage it how to do it if we need
help this is main thing we’re looking for right here we’re looking for the
priority and the mail server there’s also a note here that says asp MX dot l
google comm is the top priority mail server don’t assign the top priority to
any other servers this is critical to make sure that you receive email
Priority One we’re going to copy this first URL we’re going to go back to our
cPanel we’re going to say Priority One and then we’re going to paste in the URL
but it gives us a period at the end and we just need to remove that period so
add new record okay so we’ve added Priority One ASP MX L
Google comm and then we need to continue adding all of these MX records into our settings so priority 5 we’re
going to copy the URL but we’re going to leave out that period on the end copy
we’re going to go to cPanel it’s a priority 5 and we’re going to paste in
that URL and hit add new record so we have a priority one and a priority 5 now
we need to add a secondary priority 5 and this is just alt 2 and this one up
here is alt 1 so we’re going to add that as a priority 5 we’re going to paste in
that URL and add new record so now we have a priority one and two priority 5s
now we’re going to add the priority 10 or the first priority 10 coffee priority 10 and the URL address
the first priority priority 5 priority 5 a priority 10 and lastly add the
secondary priority 10 so priority 10 and we’re going to add the URL add new
record so our MX records are set up for this domain when we send mail it will go
out through Google mail servers and when we when we receive mail it will come in
through the Google Mail servers make sure these are set up correctly if
they’re not you won’t receive email okay so now back to the admin console and so
it says create accounts for your team and this is where you can continue on
adding users adding email addresses the last step that we need to do is set up
billing here at the admin console there are different icons for different things
users like I said you can add new users you can change your company profile
billing if you haven’t set that up yet reports other google apps like calendar
drive google docs device management this will help you set up tablets and phones
security support and migration the migration tool helps you migrate your
current email over to the Google Apps for Business

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About the Author: Oren Garnes

15 Comments

  1. WordPress is one of the worse content management systems that’s out today. Someone should beat the person who created WordPress to a bloody pulp.

  2. When you add more e-mails accounts does G Suite charge more or with that one account you can add as many e-mails as you want?

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