OneDrive for Business

OneDrive for Business


HELLO. I’M ROBERT ARRINGTON, HUD IT SPECIALIST. WELCOME TO THIS ONEDRIVE FOR BUSINESS TUTORIAL. THE NEXT FEW MINUTES YOU WILL LEARN WHAT ONEDRIVE
FOR BUSINESS IS, HOW TO MAKE THE MOST EFFICIENT USE OF IT AND GET ANSWERS TO FREQUENTLY ASKED
QUESTIONS. LET’S GET STARTED. BEFORE EXPLAINING HOW TO MAKE THE MOST EFFICIENT
USE OF ONEDRIVE FOR BUSINESS, LET’S BRIEFLY DISCUSS WHAT IT IS. ONEDRIVE FOR BUSINESS IS CLOUD STORAGE SPACE
THAT ALLOWS YOU TO ACCESS YOUR FILES FROM YOUR COMPUTER OR ANY INTERNET BROWSER, NOT
TO BE CONFUSED FOR ONEDRIVE FOR PERSONAL USE, ONEDRIVE FOR BUSINESS USES AN ENTIRELY DIFFERENT
PLATFORM AND BECOMES EQUIPPED WITH MORE FEATURES TO ALLOW FOR GREATER COLLABORATION. HUD PERSONNEL CAN EDIT DOCUMENTS IN REAL TIME
AND MANUALLY UP LOAD FILES UP TO TO A TERRA BITE. IT’S LIKE LOADING 500 HOURS OF HIGH DEFINITION
MOVIES OR 86�MILLION PAGES OF WORD DOCUMENTS. IT’S PART OF OFFICE 365, SO HUD IS ACTUALLY
GETTING MORE ONEDRIVE STORAGE SPACE AT NO ADDITIONAL COST, WHICH IS GREAT NEWS SINCE
GOVERNMENT AGENCIES FACE INCREASING PRESSURE TOUR REDUCE OPERATIONS COSTS WHILE SIMULTANEOUSLY
INCREASING PRODUCTIVITY. NOW THAT YOU HAVE A BETTER UNDERSTANDING OF
WHAT ONEDRIVE FOR BUSINESS IS AND WHAT IT BRINGS TO HUD, LET’S EXPLAIN HOW TO OPTIMALLY
USE IT. ALL OF YOUR G DRIVE FILES HAVE BEEN MIGRATED
TO THE CLOUD OF ONEDRIVE FOR BUSINESS. SO WHEN YOU LOG ON YOUR COMPUTER FOR THE FIRST
TIME, YOU SHOULD SEE A LITTLE BLUE CLOUD ON YOUR TASK BAR. THIS BLUE CLOUD MEANS THAT YOUR ONEDRIVE IS
SYNCING A COPY OF YOUR G DRIVE FILES ON YOUR G DRIVE AND THE FILE. ONEDRIVE FOR BUSINESS AUTOMATICALLY SYNCS
YOUR FILES IN MULTIPLE LOCATIONS. BOTH LOCATIONS HAVE THE EXACT SAME COPIES,
BUT FOR THE FASTEST ACCESS TO YOUR FILES, PLEASE USE THE COPIES ON YOUR C DRIVE. THAT IS THE ONE THAT READS ONEDRIVE, U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. THIS IS A SIGNIFICANT CHANGE IN THE WAY YOU
ACCESS FILES BECAUSE FOR YEARS YOU HAVE BEEN ACCESSING THEM BY CLICKING ON YOUR G DRIVE. GOING FORWARD, PLEASE DO NOT ATTEMPT TO ACCESS
YOUR WORD, EXCEL AND POWER POINT FILES THIS WAY. IF AFTER YOUR INITIAL POST OWE MIGRATION LOGIN
YOU NOTICE THAT THE CLOUD APPEARS GRAY RATHER THAN BLUE IN YOUR TASK BAR, YOU WILL HAVE
TO MANUALLY SYNC YOUR ACCOUNTS BEFORE USING ONEDRIVE FOR BUSINESS. IF THE A GRAY CLOUD APPEARS, PLEASE CONTACT
THE HUD NATIONAL HELP DESK AT (888)2978689, OPTION 9, OR YOU CAN FOLLOW THESE SIMPLE FIVE
STEPS. STEP 1, IN THE SEARCH TYPE ONEDRIVE AND THEN
SELECT ONEDRIVE DESKTOP APP. DO NOT SELECT THE ONEDRIVE FOR BUSINESS OPTION. STEP 2, AFTER ONE OR TWO MINUTES, THE CLIENT
SETUP WIZARD WILL APPEAR. PLEASE ENTER YOUR HUD EMAIL ADDRESS AND CLICK
SIGN IN. STEP 3, THE SCREEN WILL APPEAR INFORMING YOU
WHERE YOUR LOCAL COPY WILL BE. THIS CANNOT BE CHANGED, SO JUST CLICKED NEXT
TO CONTINUE. STEP 4, CLICK SYNC ALL FILES AND FOLDERS IN
ONEDRIVE AND CLICK NEXT IN THE BOTTOM RIGHTHAND CORNER. STEP 5, CLICK THE RED X IN THE UPPER RIGHTHAND
CORNER TO FINISH THE INSTALL OR CLICK ON THE LINK AT THE BOTTOM FOR A QUICK ONEDRIVE TUTORIAL. IF YOU CLICK ON THE TUTORIAL LINK AT THE BOTTOM,
TWO SCREENS WILL APPEAR. THE FIRST IS A TUTORIAL AND THE SECOND IS
YOUR LOCAL FILE VIEW. IT’S IMPORTANT TO NOTICE THE NEW LINK UNDER
FAVORITES, ONEDRIVE, U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT, WHICH CONTAINS ALL
OF THE RECENTLY MIGRATED FILES. THERE’S ALSO A NEW G DRIVE LINK THAT POINTS
TO YOUR FILES IN THE CLOUD. ONCE AGAIN, BOTH OF THESE LOCATIONS HAVE THE
EXACT SAME COPIES, BUT FOR THE FASTEST ACCESS TO YOUR FILES, PLEASE USE THE COPIES ON YOUR
C DRIVE. THAT IS THE ONE THAT READS ONEDRIVE, U.S.
DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT. NOW THAT WE’VE DISCUSSED SETUP AND CONFIGURATION,
LET’S TALK ABOUT SOME COMMON QUESTIONS. ONE OF THE MOST COMMON QUESTIONS ABOUT ONEDRIVE
FOR BUSINESS IS HOW TO ACCESS YOUR FILES ALL WHILE AWAY FROM YOUR HUD COMPUTER. IF YOU WANT TO VIEW YOUR FILES WHEN AWAY FROM
YOUR HUD COMPUTER SIMPLY VISIT THE PORTAL AT PORT AT DOT OFFICE DOT COM AND LOG IN WITH
YOUR HUD EMAIL AND NETWORK PASSWORD. ONCE THERE, JUST CLICK ON THE ONEDRIVE ICON
TO GET STARTED. ADDITIONALLY, YOU CAN ALSO ACCESS ONEDRIVE
BY VISITING OUT LOOK DOT COM, FORWARD SLASH HUD DOT GOV AND CLICK ON THE WAFFLE BUTTON
IN THE TOP LEFT CORNER. WHAT IF I’M TELEWORKING AND LOSE INTERNET
ACCESS. CAN I STILL WORK ON MY FILES? YES. NOT ONLY CAN YOU CONTINUE TO WORK ON YOUR
FILES, BUT ONCE YOU REGAIN NETWORK ACTIVITY, YOUR FILES WILL SYNC BACK UP TO THE CLOUD
KEEPING ALL OF YOUR FILES SAFE. THANK YOU FOR WATCHING THIS ONEDRIVE FOR BUSINESS
TUTORIAL. IF YOU HAVE ANY QUESTIONS OR NEED CUSTOMER
SUPPORT, PLEASE CONTACT THE HUD NATIONAL HELP DESK AT 18882978689, OPTION 9.

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