How to Take Minutes at a Business Meeting

How to Take Minutes at a Business Meeting


How to Take Minutes at a Business Meeting. If you work in a business environment, the
time is going to come when you will be asked to take minutes at a meeting. Impress your colleagues by already knowing
how by following these steps. You will need Notebook Pen or pencil A meeting
agenda and laptop (optional). Step 1. Bring a notebook to the meeting with you. If you will be writing minutes often, you
may want to buy a good notebook to keep your minutes in rather than a cheap one. If you have a laptop, you should use it to
save time later. Step 2. Create a simple sign-in sheet that has columns
for name and contact information and pass it around. You will be able to refer to this record in
order to document attendance. Find out who was supposed to be there and
make sure you include the people who did not attend in the minutes under regrets. Step 3. Begin note-taking by noting the date of the
meeting and the time the meeting was called to order. Step 4. Record old business, which is anything that
needed a follow up from the last meeting. Note anything that was done or not done and
by whom. Step 5. Record new business. For example, when someone has an issue to
address they will make a motion. Note exactly what they said along with who
seconded the motion and whether or not the motion passed. Step 6. Write down any action items or things specific
participants agreed to do, but don’t transcribe word for word debates or discussions. End the notes with the time the meeting adjourned
and the date of the next meeting. Step 7. Type up the minutes as soon as possible after
the meeting so it’s fresh in your mind. Once you have typed them, distribute them
to members for review and approval at the next meeting. Did you know During one day, there is an average
of 17 million meetings in America.

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About the Author: Oren Garnes

20 Comments

  1. I have to do minutes for the first time tomorrow, I'm planning to just secretly record the meeting and listen back to it later..

  2. Thanks for the video! However this process is pretty heavy. I used to take meeting notes and minutes like this before but if you have more than 1 meeting a day it becomes really time-consuming. Now I use my iPad for meeting notes with the app "Beesy". It is way more easy to take notes and above all, it's dynamic note taking system enables an automated generating of meeting minutes that is impressive and hugely time-saving. You should have a look!

  3. Short and powerful–replete with information. I watched a 10 minute video and got less information. Just brilliant.

  4. When I was year 9 head girl (age 13) in school, i was asked to take minutes, and I had no idea what it meant. So I wrote how many minutes each person spoke for, and confidently handed the page in to the head teacher. She didn't react at all, so I thought I did it right, and moved on…Years later I remember that meeting and I'm still flushed with embarrassment whenever I speak to the head teacher since I now know what minutes are…FML

  5. I take board meeting minutes for a living in my role as non-executive chairman at several companies. I gave up hand written notes a long time ago, and now type as I go. I even commissioned some software to help me do it which several other companies now use. You can find out more about it at www.magicminutes.co.uk and sign up for the free version. Contact me if you want any tips on how to do it.

  6. When most organizations had secretaries or assistants, then the stress of having to write down everything rather than focus on what is actually going on was not an issue. Take me back to Mad Men.

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