Business Writing Tips

Business Writing Tips


Business writing is any written
communication used in a professional setting, including emails, memos, and
reports. It’s direct, clear, and designed to be read easily, and with practice, you
can become an effective business writer. So whenever you’re writing a business
document, get to the point quickly. Tell your readers what they need to know
up front so they don’t have to hunt for it. Make every sentence short and direct
while keeping your paragraphs brief. Doing this will add focus while making
your document easy to read and remember. Most business writing needs a call to
action, which is information that instructs and encourages a response from
your readers. It lets them know what they should do, where to go, and so on. In
addition to being professional, keep your writing polite. Consider using a brief
greeting or conclusion, and remember that offering courtesies like “please” and
thank you” go a long way. Revision is a key part of good writing, so after you
finish your first draft, read it over and figure out what works and what doesn’t. Clarify sentences, simplify word choices, and organize the structure until
everything flows in a logical order. As part of your revision process, try
reading your work aloud, or ask someone to give you feedback. Both of these
methods can help you discover new perspectives and ideas. With so much to
read and rewrite, don’t be surprised if it takes a few revisions before your
document is polished and ready to go. Remember, business writing is a skill
that takes a lot of practice to develop, but as you improve, you will possess an
incredibly valuable job skill.

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About the Author: Oren Garnes

1 Comment

  1. I love the ones trying to TEACH “business writing” here can’t even properly punctuate a salutation!

    For example, they have “Hello Simon,” instead of “Hello, Simon,” … a comma BETWEEN the salutation and the name of the person being addressed.

    This is but ONE example I’m finding in these slides and videos. Truly the blind leading the blind.

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