05 quick tips to improve your Business Writing – Business English Lesson

05 quick tips to improve your Business Writing – Business English Lesson

Hi everyone, Niharika here and welcome back
to a new lesson. In today’s lesson we are gonna look at some Business writing Tips.
So this lesson is specifically for the people, who belong to the corporate world. Now many
a times we listen to people that who belong to corporate world, it’s very important
for them to write intelligently. Business writing should be clear, should be concise
and should be formal. So how do we do that? There are certain tips that I have for you
that would help you to write intelligently and of course to write in a very formal manner. So let’s have a look at these points. The very first thing that you need to keep in
mind is that you need to avoid jokes and cliché. What is a cliché? For the people who don’t
know, cliché is a phrase which is over used, which is used several times and it has totally
lost its meaning now, because it’s over used, it has lost its originality, so that’s
a cliché. So when you are writing in a very formal manner. You are writing to your colleagues,
you’re writing to your boss or to your clients; please do not add jokes or cliché. Its okay
when you’re writing to your friends and family, but when it comes to formal writing,
that’s a complete no no.So no jokes, no cliché. Cliché like think out of the box
or move the needle, Oh! Come on these phrases have been used several times and it makes
no sense to people anymore, so do not use cliché. The second point that you need to
keep in mind is curb your enthusiasm. This tip is perfect for the people who are over
enthusiastic. Well, kind of even I am. I am very friendly, I am always enthusiastic. So
we need to curb our enthusiasm when it comes to business writing. You cannot add too many
exclamation marks, we tend to do that,specially when we are writing on Facebook or we are
texting our friends, we end up using too many exclamation marks. So please don’t do that
when you are writing to your clients or when you are writing to corporate people, do not
do that. Also do not add smileys. That’s not a cute smiley right? Anyway please do
not add smileys in your emails or in your presentations. It doesn’t look professional,
so you need to curb your enthusiasm. Also you know when you are ending your business
email, rather than writing lots of love, don’t do that, you need to write yours faithfully
or best regards. Please don’t end the email by smileys, by kisses or xoxo, don’t do
that. The third point, avoid passive writing. Now here when I say avoid passive writing,
it definitely means that you need to write actively. Which means you need to use active
writing? For example, the instructions will be given to you by the director of the company,
now that’s passive. You need to be direct and clear, so that people can read quickly.
So the structure of your sentence should be, the subject plus the verb and then followed
by the object. So the director will give you the instructions, that’s how your sentence
structure should be. So that’s active writing. Don’t get into passive writing, it just
doesn’t make sense for no reason you are just exaggerating the material. So you don’t
have to do that. The next point, keep a check on grammar and spelling errors. Yes we belong
to the social world, we are so much into Facebooking and we are so much on twitter, that our spellings
and our grammar has totally gone hey wire. We try to contract most of the words and at
times we use Lol’s and Omg’s. Do not use that when it comes to business writing. It
doesn’t look professional. Please do a spell check and grammar check when you are doing
a presentation or when you’re writing business emails. And then the last point that I really
need to tell you guys is that, do not use slang terms or offensive words. Yes we do
have a lot of lessons you know using different slang words, but this doesn’t mean that
I encourage you to use slang terms in the corporate world. Doesn’t sound professional,
doesn’t look professional. Nobody’s gonna appreciate it, so words like lets hang on
and lets catch up, doesn’t look professional. So do not use slang terms and offensive words,
Oh! No that’s a complete no no. We do not use offensive words when we are talking to
our clients or our bosses or our colleagues. So keep these points in mind and be clear,
be concise and of course write formally when it comes to business writing. I’ll be back
with a new lesson. If you have any questions, do write into us and I’ll try to answer
it back. I’ll be back with a new lesson. Till then you take care.

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About the Author: Oren Garnes


  1. Niarika. Nothing to say about the further you have taken me in improving my English skills. The more I break it into pieces the more I fix the more I improve.

  2. Great to see your vídeos! Thank you for the accurate English lessons. By the way, do you have e-books or pdf books written by you?

  3. Hi. Teacher. Other class very cool! You teach so funny and It become learning more easy. Thank you so much.

  4. Nice tips. If you want to promote your business then
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  5. You explained nicely but why are you not speaking in a natural way. Over stressing on particular words, which is not required.

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